Author: secretary theivca.com

Notice of Annual General Meeting

***PLEASE NOTE CHANGE OF DATE DUE TO PUBLIC HEALTH GUIDELINES***

The Annual General Meeting of Irish Veteran Cyclists Association, Company Limited by Guarantee, takes place on:

Sunday 20th September 2020
commencing at 2.30pm

Please pre-register, via the details already emailed to members. Due to public health guidelines, the AGM is by Zoom only.

Based on information received, the IVCA understands that the General Scheme of the Companies and Industrial and Provident Societies (Covid-19)(Amendment) Bill 2020 allows for Companies hold electronic meetings while complying with the COVID-19 social distancing guidelines.

This is an important event in the IVCA’s calendar and it is important that as many people as possible attend to ensure that we have a quorum and to contribute to the discussion to help develop the organisation in the year ahead.

The formal AGM, which deals with the IVCA’s affairs in its capacity as a company, will be followed immediately afterwards by a meeting to allow members to discuss sporting activities (i.e. racing, touring, Wicklow 200) and other operational matters of the IVCA.

The Agenda and proposals which have been tabled for discussion at the separate meeting on sporting activities (i.e. racing, touring) and other operational matters of the IVCA which will follow the AGM.

The following members are presenting themselves for election to the Board of Directors of the company for the next 12 months:

Mick Davis*
Terry Ryan*
Ger Madden*
Ian Cassidy*
Quentin Jansen*
Stephen Bradley
Thomas O’Connell
Brendan Culleton
(* Current Directors)

The election of each of these nominees will be voted on separately.
Brian McNamara and Ciara Ni Fhlathartaigh are retiring from the Board this year.

Board of the Irish Veteran Cyclists Association CLG

Following on from meetings yesterday with the Race Comittee and the Board of Directors , we have taken the difficult decision to cancel the FULL Calendar of events for the 2020 season.

We are unable to secure ANY of our regular sign on venues, most are closed to the general public at this time due to HSE/GOVERNMENT RESTRICTIONS still in place.

So for this reason we can not organise any events for health and safety reasons.

These are extraordinary times and indeed unprecedented for everyone, and we ask for your patience and understanding during these difficult times.

The AGM is scheduled for Sunday 13th September at 2.30pm in the Springfield
hotel Leixlip. Please attend this meeting and we can address questions/discuss the situation in depth, and start planning for resuming racing in 2021.

Best wishes.
Ivca Board of Directors.

****

Please also note that with regard to the Wicklow 200, due to the ongoing impact and restrictions around Covid-19 the event will not go ahead this year, and is being re-scheduled for 2021.

We would be grateful if you could share this information with your fellow members, and would ask all members to check the HSE website regularly for updates on the national recommendations with regard to public health measures.

HSE:
https://www2.hse.ie/conditions/coronavirus/coronavirus.html

Cycling Ireland roadmap:

http://www.cyclingireland.ie/downloads/cycling%20ireland%20roadmap%20phase%201.pdf

On behalf ofThe Board of Directors of the IVCA CLG

Unfortunately, the Event Organisers for the W200, Elite Events, have advised that due to the impact of Covid-19, the Wicklow 200 2020 is being postponed until 2021. We are very disappointed to have to do this, but as you can imagine, current circumstances mean we have no choice. In the meantime, please take care of yourselves and follow Government guidance.

If you have any questions please note the following email address with regards to co-ordination of the marshals for the W200:

wicklow200volunteers@gmail.com

Regards and please stay safe,

On behalf of the Board of Directors of the IVCA.

***THIS BRIEFING IS NOW POSTPONED – A FUTURE DATE WILL BE ADVISED IN DUE COURSE IN LINE WITH PUBLIC HEALTH RECOMMENDATIONS WITH REGARD TO INDOOR MEETINGS / VENUES ***

All remaining members who have not attended one of the previous 3 safety briefing meetings must attend this 4th and final briefing to sign in and collect numbers

The Race Committee has been busily working away over the last number of weeks to put together a full programme of racing events for 2020.

As has been the case for the last number of years, we will be holding a Race Safety Briefing Day for all racing members where race safety protocols will be presented, as well as the opportunity to collect numbers, and membership cards, and information on the race calendar and marshalling rosters will be available also.

The Safety Briefing is an important aspect of the IVCA Risk Management procedures, and forms an essential part of the documentation and obligations of the IVCA under its policies, in particular with regard to its Insurances policies held. The aim of the Safety Briefing is to ensure that the following topics are covered per the following agenda:
– That the Rules of the Road are to be observed at all times

– Responsible riding by all participants in all events

– the role of the Marshalls

– That all riders are riding under disclaimer, as stated in the application forms for joining the IVCA. All riders are electing to participate in any event entirely at their own risk.

– that documentation of attendees at the Safety Briefing meetings be retained, such documentation being evidence that all attendees have received adequate notification and awareness of the risks and their responsibilities when participating in any IVCA event

The Safety Briefing will take place on:
Monday 23rd March, in the Graduate Pub, Killiney Shopping Centre, at 8 pm.

If you have not already attended one of the 3 previous safety briefings already held on 29Feb / 1st March / 8th March, then you must attend the above meeting.

All members will be required to sign in, and under no circumstances shall members be allowed to pick up another member’s race pack.

As our members will appreciate, given the very large increase in premium, attaining insurance cover for the IVCA for this year has been both an expensive and difficult process. The Safety Briefing is an important obligation for members to fulfil in connection with our insurance cover, and for this reason, any racing member who fails to attend a Safety Briefing in advance of the commencement of the season may have their licence and membership revoked.

Race numbers/packs can only be collected at this event. They will not under any circumstances be distributed on the morning of the first race. Remember – no race number, no race.

The Race Committee would be grateful if you could please make your fellow race members aware of this event.

All queries to the Race Committee please – racecom@theivca.com

Please see tour report below for round 3 of the Leisure League, by Tony Pearson.

As a consequence of the escalating Covid-19 situation the Board of Directors of the IVCA has decided to delay the start of the Road Racing season until after Easter at the very earliest.

We are hoping to begin the season on Sunday 19th April as per the published Calendar available to view on the IVCA website.

This of course is liable to change  depending on advice available at the time from the Government / HSE.

We will keep everyone  informed with updates on the website as the situation progresses, so we would ask members to check the website regularly. Please be aware that there will most likely be an impact on the marshalling matrix, so please keep an eye on the IVCA website for changes to your marshalling slots that may occur.

We would be grateful if you could share this information with your fellow members, and would ask all members to check the HSE website regularly for updates on the national recommendations with regard to public health measures.

HSE:

https://www2.hse.ie/conditions/coronavirus/coronavirus.html

Cycling Ireland cancel all events up to and including March 29th:

http://www.cyclingireland.ie/cycling-news-item/cycling-ireland-statement-coronavirus-covid-19/27483

Cycling Ireland – update on Corona Virus

http://www.cyclingireland.ie/cycling-news-item/cycling-ireland-update-on-coronavirus-covid-19/27480

The IVCA has been monitoring the escalating situation with regards to the spread of the Coronavirus closely in recent days and weeks. 

In addition to the virus being of major concern to the public at large, a significant portion of the IVCA membership are also in the “at risk” category as defined by the HSE.

We wish to advise members of the following guidelines that are publicly available as they apply to cycling, from bodies including Cycling Ireland and the HSE.

HSE:

https://www2.hse.ie/conditions/coronavirus/coronavirus.html

Cycling Ireland cancel all events up to and including March 29th:

http://www.cyclingireland.ie/cycling-news-item/cycling-ireland-statement-coronavirus-covid-19/27483

Cycling Ireland – update on Corona Virus

http://www.cyclingireland.ie/cycling-news-item/cycling-ireland-update-on-coronavirus-covid-19/27480

Cycling Ireland – cancellation of cycling events

http://www.cyclingireland.ie/cycling-news-item/events-cancelled-due-to-coronavirus-covid-19/27482

http://www.cyclingireland.ie/cycling-news-item/ras-naomh-finian-clonard-road-club-cancelled/27481

We would ask all members to follow the advice given in the above, and to check back at the above websites regularly / daily as the situation evolves, and check regularly with the IVCA website should further measures have to be taken as deemed advisable based on the HSE advice.

We would be grateful if you could share this information with your fellow members.

—–

The Board of Directors of the IVCA

The 3rd Round of the 2020 Dick O’Brien Leisure League will take place on Sunday 8th March.
 
The event will start at 9.00am departing from  Grasshopper Inn, Clonee, Co. Meath.

The distance will be approx 80km with a tea stop planned for Summerhill.
 
All IVCA members welcome.

Please see attached report for the above tour.